From preparation to archiving

This is how our
digital signature process
works

Sign paperlessly anytime, anywhere

Whether you are a large organisation or a small team:

With our e-signature, everyone benefits from a smooth, digital workflow from preparation to archiving.

Your contractual partner can sign the document upon receipt without their own inSign licence and does not have to accept any terms and conditions.

Our solution is fully GDPR-compliant and offers maximum legal certainty. Depending on the level of signature required and your requirements, you can use all types of signatures – EES, FES and AES.

Prepare

Upload document and insert fields

Upload document in browser or via interface (API)
Place signature fields
Add additional form fields via drag & drop

Request

Send document and obtain signature

Add participants to the workflow
Send link for editing and signing
Add personal note

Fill in

Fill in form fields directly in the document

Fill in text fields and checkboxes
Recipient is guided through the document
Mandatory fields reduce returns

Sign

Various options for signing

Enter your name using the keyboard
Handwritten on your smartphone
Certificate-based (AES)

Hand out

Secure access to signed documents

Transfer to designated recipients
Logging of each delivery
Optional password protection for access

Versatile workflows for all requirements

Define customised signature workflows.

inSign automates your digital signature processes.

Every company has numerous processes with different requirements.

Design your workflows according to your needs – once the documents have been sent, inSign takes care of the next steps with automated processes.

You are kept up to date on the current status, reminder emails are sent to participants as needed, and documents are automatically delivered after signing.

Request signature

You prepare the uploaded document for signature and assign signature fields to the respective persons.

When sending, you can flexibly define the process for how the signatures should be made in the case of multiple participants: one after the other, in parallel, or in your own order.

Example:

Contracts with end customers or between companies. Multiple locations or national borders? No problem!

Have it signed directly

Face-to-face meeting or online meeting: Have documents signed digitally by hand directly.

This process eliminates the need for an intermediate email step, and participants do not need to be defined in the document in advance.

Example:

Signing an insurance application at the office or at the customer’s home.

Self-service via web link

Documents can be made publicly available for digital signature via a web link – without the need for a personal invitation.

Making forms available on websites is particularly popular. Here, they can be filled out and signed directly without any intermediate steps.

Example:

Membership application form on the association’s website.

Approve documents before signing

With the digital approval process, documents are checked for completeness and correctness before signing.

Each step is documented in a traceable manner, and forwarding only takes place after approval by the predefined reviewers.

Example:

The legal department reviews and checks the documents before they are signed.

Observe processes

Observers are granted read-only access, allowing them to view documents throughout the entire process.

Once a process has been completed, the documents are also handed over to the observers.

Example:

The sales employee appoints an observer from Controlling and Compliance.

Delegate processes

Signatories can delegate the task assigned to them to another person.

Responsibilities remain clearly traceable and no one loses track of outstanding steps.

Example:

The project team member receives the task and forwards it to their supervisor for signature.

Set up representatives

The representative function allows processes to continue to be processed even during periods of absence.

The representative automatically receives all emails relating to the signature process in cc and has access to all processes.

Example:

Holiday cover for a team member.

Digital workflows with electronic signatures from inSign

Sign quickly and digitally:
Signature process with inSign

The following video shows how documents can be digitally prepared, sent and signed in a legally compliant manner within a few minutes using inSign. (in German)

Popular and legally compliant:
Signature by handwriting

The following video shows the process from the signer’s perspective for a handwritten signature on a smartphone. (in German)

Test the handwritten signature

Work intuitively and legally compliant

Stay organised and in control

process overview

Stay informed at all times: track the status of each process, open, download or delete documents and maintain complete control over your workflows.

audit report

Every signing process comes with an audit report. It is automatically created and contains all important actions, timestamps and additional information.

set validity

You decide individually how long a signature request remains valid. Expired requests can be automatically closed or resent, ensuring you meet deadlines reliably and manage processes efficiently.

status notifications

You are automatically informed about important events in the signing process. This way, you always know whether a document has been opened, signed or rejected and can respond if necessary.

document visibility

Decide who can access specific documents and which information is visible. This ensures data protection and makes sensitive content available only to authorised individuals.

authenticity verification tool

The inSign Validator checks documents and signatures for authenticity and integrity. It can be used via web UI and REST API.

Free webinars (in German)

The quickest and easiest way to expand your knowledge of electronic signatures and get answers to your questions is through our free webinars.

Our customers rely on inSign Made in Germany

Signing on paper is old school. We no longer sign anything without inSign.

I am very happy with the electronic signature solution inSign, as the processes are completed much faster.

Our current target is that inSign will map the majority of signature processes - both internal and external - at Debeka.

It's perfect the way it is... It's by far the best place to do online signatures. Many thanks for that.

We are very happy. inSign has become an integral part of our company.

The support from Mrs Welser is excellent and very fast! Many thanks for that.

Simple solution for TOP signatures!
Fast and good template creation, very good support.

Since the introduction of inSign, we have much, much less paper in the office (1 contract with 3 pages x 100 per month = 3,600 fewer pages of paper per year).