To do this, you must first print out the Word document, take it to the responsible individuals for signature, and then scan and archive it again. This paper-heavy process is costly, error-prone and cumbersome. With the following tips, you can easily digitise your signature processes.
Insert signature as graphicThere are different ways to add a signature in Word. One way is to insert the signature as an image. To do this, you sign once on paper, scan the signature and use the graphic for all your documents by clicking on “Insert” – “Images”.
Add signature line in WordAnother possibility is to insert a signature line in Word. Click on the place in the document where you want to place the signature, then on “Insert” – “Signature line” and expand the information on the signature. A signature line then appears in the document.
Fully electronic with the inSign Word Add-inWith inSign software, any PDF documents and various image formats (JPG, PNG, etc.) can be signed electronically. To sign Word documents digitally, the inSign Word Add-in is required. If you have not yet installed this, simply click on “Insert” – “Get Add-ins” in your Word programme. Then enter the word “inSign” in the search field and add the add-in “inSign for Word”. Then set the desired form fields. When you are finished, the document is automatically converted into a PDF and uploaded to the signature software.
Why conversion is requiredConversion from a Word document to a PDF document is necessary in order to be able to use the function ensure the integrity of the digital signature. In Word, your document cannot be reliably protected from subsequent modification.
PDF documents are the de facto standard for finished documents such as contracts. Furthermore, PDF documents are generally backwards-compatible This means that older PDF versions can also be opened. Therefore, PDF is the common format for permanent archiving. A PDF offers further advantages in contrast to other formats, such as the fact that the document is readable on all platforms and certificates and signature details can be displayed.